{"id":161,"date":"2006-12-19T09:54:35","date_gmt":"2006-12-19T17:54:35","guid":{"rendered":"http:\/\/www.formtek.com\/blog\/?p=161"},"modified":"2006-12-19T09:54:35","modified_gmt":"2006-12-19T17:54:35","slug":"content-management-reasons-for-adopting-an-email-archive-solution","status":"publish","type":"post","link":"https:\/\/formtek.com\/blog\/content-management-reasons-for-adopting-an-email-archive-solution\/","title":{"rendered":"Content Management: Reasons for Adopting An Email Archive Solution"},"content":{"rendered":"

Email has become a primary tool for business communication, and management of the content found in emails has become increasingly important for businesses.<\/p>\n

Three reasons\u00a0for adopting\u00a0an email archiving\u00a0solution:<\/p>\n

1.\u00a0 Mailbox Management<\/strong>.\u00a0 Very often the storage costs for keeping email on a server like Microsoft Exchange are very expensive.\u00a0 Offloading email and attachments to an archiving system can save storage costs and often improve performance by shrinking the size of the data kept within the email store.<\/p>\n

2.\u00a0 Compliance<\/strong>.\u00a0 Email archiving solutions can assist in complying with regulations like Sarbanes Oxley, GLBA, FRCP, SEC\u00a0and HIPAA.\u00a0 Email messages often contain critical information that are considered to be both company documents and company assets.\u00a0<\/p>\n

3.\u00a0 eDiscovery<\/strong>.\u00a0 Archiving solutions are important for legal reasons.\u00a0 The archiving system can help locate requested email documents and also provide realtime monitoring of email activity and enforcement of potential violations of email policies.<\/p>\n

A 2005 AIIM study<\/a> found that these major drivers for adoption of email archive solutions:
\n\u00a0 – 58%\u00a0 Increasing volumes of email in the organization
\n\u00a0 – 40%\u00a0 Potential to provide email during litigation
\n\u00a0 – 39%\u00a0 Damage or Loss experienced by the company
\n\u00a0 – 30%\u00a0 Sarbanes Oxley
\n\u00a0 – 24%\u00a0 Media coverage of Compliance failures<\/p>\n

By adopting an email archive solution,\u00a0organizations can save considerably on storage costs.\u00a0\u00a0Email archive solutions\u00a0can identify email attachments that may be common across many email and can replace\u00a0multiple copies\u00a0with a single instance. Compression of email messages attachments is often done more effectively by the email archive compared to storage within the email server.\u00a0<\/p>\n

The archiving solution typically provides search and administration functionality via a central dashboard application that helps simplify the task of email management.\u00a0 And finally, email solutions\u00a0help enforce archival and record management rules, ensuring that document retention policies are adhered to.<\/p>\n

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Email has become a primary tool for business communication, and management of the content found in emails has become increasingly important for businesses. Three reasons\u00a0for adopting\u00a0an email archiving\u00a0solution: 1.\u00a0 Mailbox Management.\u00a0 Very often the storage costs for keeping email on…<\/span><\/p>\n

Read more ›<\/a><\/div>\n

<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[9,10,28,30],"tags":[],"class_list":["post-161","post","type-post","status-publish","format-standard","hentry","category-compliance","category-content-management","category-records-management","category-sarbanes-oxley"],"_links":{"self":[{"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/posts\/161","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/comments?post=161"}],"version-history":[{"count":0,"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/posts\/161\/revisions"}],"wp:attachment":[{"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/media?parent=161"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/categories?post=161"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/tags?post=161"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}