{"id":272,"date":"2007-04-23T07:00:48","date_gmt":"2007-04-23T15:00:48","guid":{"rendered":"http:\/\/www.formtek.com\/blog\/?p=272"},"modified":"2007-04-23T07:00:48","modified_gmt":"2007-04-23T15:00:48","slug":"ecm-basic-content-services","status":"publish","type":"post","link":"https:\/\/formtek.com\/blog\/ecm-basic-content-services\/","title":{"rendered":"ECM: Basic Content Services"},"content":{"rendered":"

Looking for a Content Management System but don’t need all the bells and whistles or the high cost of an EMC Documentum or IBM Filenet?\u00a0 Maybe what you’re looking for is what’s now being called Basic Content Services (BCS)<\/em>.<\/p>\n

Basic Content Services is just that — basic document management functions like check-in\/check-out, versioning, search and retrieval that are sold at relatively cheap commodity prices.\u00a0 This is a market that Microsoft is targeting with their SharePoint 2007<\/a> product and Salesforce<\/a> is going after with their Apex Content<\/a>.\u00a0 The cost of entry for a full-blown ECM system can be high.\u00a0 BCS offers a much lower entry point that can fit into many more company budgets.<\/p>\n

For many users, these basic capabilities are good enough for their needs.\u00a0 Because of their simplicity, BCS applications have streamlined user interfaces that are easy to navigate and interact with, and hence require little or no end user training.\u00a0 BSC is a perfect candidate for an SaaS deployment.<\/p>\n

It sounds good, but is BCS right for you?\u00a0 That depends.\u00a0 If you’re considering Content Management to assist with capabilities like Records Management, BCS might not be the answer.\u00a0 For example, BCS generally can not deal with the requirements of assigning the appropriate metadata needed to track document lifecycles and managing document disposition.\u00a0 BCS systems also tend to lack or be weak in handling indexing, classification and long-term archival.<\/p>\n

BCS can act as a good front end for managing active current documents but providing a way to identify certain documents that are better managed within a more robust, but more complex,\u00a0ECM solution.\u00a0 Possibly only a limited number of documents maintained in the BCS are true company records that need to be managed\u00a0under the\u00a0tight control of a complete ECM system.\u00a0 These documents can be identified and offloaded into the ECM.\u00a0 That’s the thinking behind such products as the EMC SharePoint Backup Server<\/a>.<\/p>\n

So BCS isn’t a cure all, especially when it comes to managing regulatory compliance.\u00a0 But it is generations ahead of ad hoc file management schemes now used by many companies.\u00a0 BCS can move files and documents\u00a0that are scattered across\u00a0people’s desktops and multiple file servers\u00a0into a central easily-searchable repository that enables easy access and better control.<\/p>\n

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Looking for a Content Management System but don’t need all the bells and whistles or the high cost of an EMC Documentum or IBM Filenet?\u00a0 Maybe what you’re looking for is what’s now being called Basic Content Services (BCS). Basic…<\/span><\/p>\n

Read more ›<\/a><\/div>\n

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