{"id":3675,"date":"2013-04-10T07:00:42","date_gmt":"2013-04-10T15:00:42","guid":{"rendered":"http:\/\/www.formtek.com\/blog\/?p=3675"},"modified":"2013-04-10T07:00:42","modified_gmt":"2013-04-10T15:00:42","slug":"records-management-poor-information-governance-leads-can-be-costly","status":"publish","type":"post","link":"https:\/\/formtek.com\/blog\/records-management-poor-information-governance-leads-can-be-costly\/","title":{"rendered":"Records Management: Poor Information Governance Leads can be Costly"},"content":{"rendered":"

Poor record keeping is causing businesses problems — problems with regulators, auditors and courts. \u00a031 percent of businesses have reported governance issues with their records and documents. \u00a0 That’s according to a new white paper by AIIM<\/a> on information governance with a special focus on Records Management and eDiscovery.<\/p>\n

The report found a correlation between poor information governance and increased costs relative to litigation and damages. \u00a0For those companies that have put good information governance policies in place, in addition to a smaller chance of facing litigation problems, those businesses also typically saw reduction in their storage costs, had better methods for sharing of ‘knowledge resources’, and managed to be able to more quickly respond to events.<\/p>\n

Another area the report identified as a problem area with many businesses is email archiving. \u00a0About a third have a problem enforcing the storing of duplicate copies of emails, with copies potentially on desktops, laptops and mobile devices. \u00a012 percent of businesses report not even establishing an email archiving policy, much less enforcing it. \u00a0Further, most email policies rely on the manual selection, tagging and classifying of emails. \u00a0Gradually more automated techniques for identifying important emails are being adopted, but that is happening slowly. \u00a0Automated email archiving techniques are expected to improve the results from search and discovery, and also allow retention schedules to be automatically assigned to documents and records so that they can be later identified for destruction when they are no longer needed.<\/p>\n

Another set of data included in the report concerned the use of paper. \u00a0The report concludes that the demise of paper isn’t here yet, but one interesting statistic uncovered \u00a0is that there is \u00a0a ‘checkered picture’ phenomenon relative to companies adopting electronic documents versus those who still stick with primarily paper documents. \u00a0The report found that many businesses have embraced electronic documents while another group still clings to the use of paper. \u00a042 percent of organizations say that the amount of paper which they need to manage continues to grow. \u00a0But 34 percent now say that the amount of paper they manage is decreasing. \u00a0Larger companies are more inclined to be reducing their reliance on paper documents.<\/p>\n

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Poor record keeping is causing businesses problems — problems with regulators, auditors and courts. \u00a031 percent of businesses have reported governance issues with their records and documents. \u00a0 That’s according to a new white paper by AIIM on information governance…<\/span><\/p>\n

Read more ›<\/a><\/div>\n

<\/p>\n","protected":false},"author":2,"featured_media":0,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[28],"tags":[],"class_list":["post-3675","post","type-post","status-publish","format-standard","hentry","category-records-management"],"_links":{"self":[{"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/posts\/3675","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/users\/2"}],"replies":[{"embeddable":true,"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/comments?post=3675"}],"version-history":[{"count":0,"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/posts\/3675\/revisions"}],"wp:attachment":[{"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/media?parent=3675"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/categories?post=3675"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/formtek.com\/blog\/wp-json\/wp\/v2\/tags?post=3675"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}