{"id":4607,"date":"2014-05-15T07:00:52","date_gmt":"2014-05-15T15:00:52","guid":{"rendered":"http:\/\/formtek.com\/blog\/?p=4607"},"modified":"2014-04-24T06:11:19","modified_gmt":"2014-04-24T14:11:19","slug":"enterprise-collaboration-organizations-slow-to-match-the-collaboration-capabilities-of-consumer-grade-tools","status":"publish","type":"post","link":"https:\/\/formtek.com\/blog\/enterprise-collaboration-organizations-slow-to-match-the-collaboration-capabilities-of-consumer-grade-tools\/","title":{"rendered":"Enterprise Collaboration: Organizations Slow to Match the Collaboration Capabilities of Consumer-Grade Tools"},"content":{"rendered":"<p>Formal collaboration tools should be an essential part of every company&#8217;s infrastructure, <a title=\"AIIM report on Collaboration\" href=\"http:\/\/www.aiim.org\/Research-and-Publications\/Research\/Industry-Watch\/Collaboration-2014\" target=\"_blank\">said 89 percent of respondents<\/a> on a recent survey by AIIM. \u00a0But most companies haven&#8217;t yet implemented them. \u00a040 percent say that either the tools aren&#8217;t there or what tools exist are poor options. \u00a0The result is that consumer-oriented products like DropBox and Box are routinely used by employees in many organizations, whether or not these tools are sanctioned or not.<\/p>\n<p>In fact, only 23 percent of organizations have been able to come up with an enterprise-grade alternative to these tools.\u00a0\u00a056 percent of organizations have banned consumer-grade file sharing and sync tools altogether, and 27 percent of organizations restrict access to them.<\/p>\n<p>Users identified the most collaboration important use cases as follows:<\/p>\n<ul>\n<li>File Sharing (74 percent)<\/li>\n<li>Workflows for review and approval (49 percent)<\/li>\n<li>Access to content from Mobile devices (37 percent)<\/li>\n<\/ul>\n<p><a title=\"Doug Miles bio\" href=\"uk.linkedin.com\/pub\/doug-miles\/1\/370\/6a0\" target=\"_blank\">Doug Miles<\/a>, Director Market Intelligence of AIIM, <a title=\"Doug Miles on AIMM report on collaboration\" href=\"http:\/\/idm.net.au\/article\/0010016-vendor-confusion-hinders-collaboration-uptake\" target=\"_blank\">said that<\/a> &#8220;the convenience and ease-of-use of consumer file-share and sync services make them very attractive for collaboration. \u00a0But such tools have security implications and organisations must look to provide flexible and easy-to-use collaboration functionality across the business if they really want to discourage use of consumer tools&#8230; \u00a0Most organizations now have a large ecosystem of collaborators, including external partners and third parties as well as internal staff. \u00a0But managing the tools required for such collaboration can be a challenge. While IT support for collaboration beyond the firewall has made great advances, organizations appear to be lacking in the support required to really reap the benefits of collaboration.\u201d<\/p>\n<p><a title=\"Piers Linney bio\" href=\"https:\/\/www.linkedin.com\/in\/pierslinney\" target=\"_blank\">Piers Linney<\/a>, co-CEO of Outsourcery,<a title=\"Outsourcery quote on collaborative cloud solutions\" href=\"http:\/\/dcseurope.info\/news_full.php?cb=1&amp;id=33053&amp;title=Collaboration-is-an-inevitability-which-should-be-accommodated-for-within-business#axzz2zoN3kx7h\" target=\"_blank\"> said that<\/a> &#8220;as cloud solutions become a part of everyday life, it\u2019s inevitable that employees will begin to use the consumer-grade file-share tools that they recognise to ease business processes if there aren\u2019t suitable alternatives available, even if they aren\u2019t the most effective or secure for business use&#8230; \u00a0This trend towards the adoption of \u2018less secure\u2019 collaboration technologies in the workplace is likely to keep growing unless business grade alternatives are developed and implemented by IT teams&#8230; \u00a0Shadow IT is slowly but surely becoming an issue within businesses and people are now increasingly self-provisioning in the workplace&#8230; 80 per cent of respondents admitted to using non-approved SaaS applications in their jobs, and we predict that this number will increase in coming years. 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