{"id":60,"date":"2006-09-11T12:10:21","date_gmt":"2006-09-11T20:10:21","guid":{"rendered":"http:\/\/www.formtek.com\/blog\/?p=60"},"modified":"2006-09-11T12:10:21","modified_gmt":"2006-09-11T20:10:21","slug":"workflow-via-webfeeds-syndicating-enterprise-processes","status":"publish","type":"post","link":"https:\/\/formtek.com\/blog\/workflow-via-webfeeds-syndicating-enterprise-processes\/","title":{"rendered":"Workflow via WebFeeds: Syndicating Enterprise Processes"},"content":{"rendered":"

WebFeed<\/a> technology is growing in popularity and has the potential to dramatically change that way that users interact with their Enterprise systems.<\/p>\n

What are WebFeeds?\u00a0 They are (usually) XML documents that describe\u00a0frequently updated data.\u00a0 WebFeed readers can efficiently check\u00a0many WebFeed data sources and alert\u00a0users when content\u00a0changes and identify what content has updated.\u00a0 Most blogs, like this one, provide WebFeeds available\u00a0via subscription.\u00a0 WebFeed readers scan for and quickly find which of your subscribed feeds\/blogs have changed so that you don’t need to manually visit each site\u00a0and check for updated entries.<\/p>\n

Webfeeds are enabled by two\u00a0popular protocols: Really Simple Syndication (RSS<\/a>), Atom<\/a>, and sometimes even by raw XML.<\/p>\n

How can WebFeeds be useful in an enterprise environment?\u00a0<\/p>\n

\u00a0WebFeeds\u00a0deliver content-specific streams of data directly to subscribers.\u00a0 Once subscribed, the user is quickly notified to updates that occur on the WebFeed.\u00a0 WebFeed technology is attractive because it:
\n\u00a0\u00a0\u00a0 – is very simple to set up
\n\u00a0\u00a0\u00a0 – provides each feed as a targeted non-polluted channel of data, and
\n\u00a0\u00a0\u00a0 – can be set to display and update at frequent intervals.<\/p>\n

Within the enterprise, WebFeeds can be used to provide very targeted sources for publishing information.\u00a0 WebFeeds can act as a substitute to emails, providing a stream of topic-specific clean non-spammed discussion and information.<\/p>\n

In the world of BPM<\/a>\/Workflow and ECM<\/a>, WebFeeds have great potential as a method to disseminate workflow notifications and task assignments to users.\u00a0 Some users may not spend extended periods of time within the Workflow system, and when they do need to\u00a0access the system, the user usually needs to bring up the Workflow system, log into it and then locate a particular task or work item, usually after having received an email notification.<\/p>\n

Either via a standard WebFeed Reader or else a specialized web-aware widget, workflow users can get frequent updates on workflow assignments.\u00a0 Yahoo!<\/a> widgets or Google<\/a> gadgets<\/a> are perfect technology tool candidates for creating small desktop widgets that can act as nonobtrusive agents that are always within view and keep\u00a0users up to date on workflow activities.<\/p>\n

As an example, this CIO Insight<\/a> article<\/a> describes how a legal office adopted RSS feed technology\u00a0with great success.\u00a0 Using RSS in combination with their Document Management system,\u00a0attorneys at Goldman and Carr\u00a0were able to create targeted document feeds for the lawyers to scan.\u00a0 In the past when someone had found a pertinent document, they would send an email blast to everyone — using RSS eliminated that practice and helped them clean up their email inboxes.<\/p>\n

In the Goldman and\u00a0Carr\u00a0study, they found that items were often missed when people had been alerted via emails or when items were simply posted somewhere on their company portal.\u00a0 They also found that once they started using RSS that their lawyers could tie into RSS feeds coming directly from government agencies — a information source very relevant to their business.<\/p>\n

WebFeeds have great potential for use in the Enterprise.\u00a0 They’re not new, but their application within the business environment has been under-utilized.\u00a0 As a trend, I expect to see more and more business applications picking up on their use as important components of enterprise systems.<\/p>\n

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WebFeed technology is growing in popularity and has the potential to dramatically change that way that users interact with their Enterprise systems. What are WebFeeds?\u00a0 They are (usually) XML documents that describe\u00a0frequently updated data.\u00a0 WebFeed readers can efficiently check\u00a0many WebFeed…<\/span><\/p>\n

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