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ECM: Key Steps for Avoiding Data Loss in ECM Systems
Cindy Elliot of CYA Technologies in an article The Five Pitfalls Of ECM Information Protection offers some valuable advice. Cindy points out that ECM systems can be complex. And when there is complexity, things can go wrong. How to avoid it? Cindy provides useful advice for how to keep systems secure and avoid data loss.
Synchronization of Documents with Metadata. The two are often kept separately, and if not archived together as a snapshot in time, there can be problems.
Data Complexity and Integrity. ECM data and inter-relationships are very complex. Mistakes can be made and data can become corrupted. But because of the complexity, some time may pass before any problem is detected, by which time the problem may have compounded from the original error. System integrity testing is important.
Data Recovery. The costs in recovering lost data can be staggering. Often the longer it takes to discover data has been lost, the more costly it is to try to recover.
Data Backups. Systems running 24×7 present special consideration to ensure backups maintain data integrity.
Compliance. The costs of not being able to meet requests for compliance are high. Having the right processes in place to guarantee a complete and accurate set of data is important.
