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Universal Document Visualization in Enterprise Software
Enterprise Content Management (ECM) systems often include a universal viewer, a tool that allows for the visualization of various document types without the need for the user to have the original authoring software installed. This feature is practical and beneficial for businesses of all sizes.
A universal viewer eliminates the need for multiple specialized software for different file formats. It simplifies the process, making documents accessible to all members of an organization, regardless of their department or role.
This technology has several advantages. For example, it can lead to significant cost savings by reducing the need for multiple software licenses and training sessions. Engineering drawings and schematics often require expensive design software to view. With a universal viewer integrated into an ECM system, these documents can be viewed without the need for such software, leading to considerable savings.
Similarly, layout/graphing products like Visio and project management software like MS Project come with their own costs. A universal viewer can display these documents as well, further reducing the organization’s software expenses.
Moreover, universal document visualization can enhance collaboration within an organization. By providing a platform where everyone can view and understand all types of documents, it encourages cross-departmental communication and cooperation.
This technology is not a distant dream but a present reality. Many ECM systems have already incorporated universal viewers into their platforms. However, it’s important to note that the effectiveness of this tool depends on its implementation and the willingness of the organization to adapt to new ways of working.
Universal document visualization is a practical feature in ECM systems. It offers cost savings, increases efficiency, and promotes collaboration. As more businesses recognize these benefits, it’s likely to become an increasingly used feature in enterprise software.
