Formtek Extensions for Alfresco

Formtek’s Software Extensions for Alfresco are designed to increase the capabilities and productivity of your Alfresco implementation. The Extensions install into an existing Alfresco server running either a Linux or Windows operating system using the Simple Module method. All Extensions integrate with Alfresco Share. Full support, including ongoing product maintenance and updates, is available from Formtek.

The Formtek Auditing Extension is integrated with Alfresco to provide a complete audit log of actions performed on documents, folders, and other types of content stored in Alfresco. The Auditing Extension records the action performed, the date and time the action occurred, the user who performed the action, and optional details on the action.

Administrators can use the Audit History Tool and Workflow History Tool to search the repository for audit records or workflow records based on a variety of search criteria. In addition to document and folder audit information, the Audit History tool provides audit information on other repository content such as sites and different types of data lists.

The Formtek Version Browser Extension adds a Browse All Versions action that allows you to select any older document version to preview its contents and view its properties. Additionally, you can download a version, view a version in a new browser window (depending on the document format), or visually compare any two versions of the document side-by-side.

Privileged users can also revert to an older version or delete a version. If the Formtek PDF Rendering Extension is installed, the Download PDF Rendition command is also available for each version.

The Formtek Peer Association Extension allows you to associate a document or folder in Alfresco with any number of other documents and/or folders in the repository. Document Library status icons indicate when an item has an association and/or is an association for another item. When a document or folder has an association, the Details window displays an Associations panel with a link to each associated item.

The Peer Association Extension also maintains a document’s associations when a new version of the document is created, or if a document or folder with associations is moved to a different location.

The Formtek File Linking Extension allows a single document or folder stored in Alfresco to be accessible from multiple locations without physically duplicating the item. A user who is able to access the document or folder is able to create a reference in any number of locations that links back to that physical item. The Extension then displays icons to indicate if the item has a reference or is a reference.

Any changes made to the physical item or its metadata are immediately accessible from all referenced locations. This includes maintaining existing references if the primary document or folder is moved to a different location.